Top Event Management Software Tools for 2025: Reviews, Features, and Pricing

Event management software solutions have become an indispensable tool for the event organizer, streamlining tasks like planning, registration, ticketing, and attendee engagement. Whether you’re an event planner, a nonprofit, or a business hosting anything from small workshops to large conferences, the right venue management software alone can elevate your event’s success. In this comprehensive guide, we’ll review the best event management software options for 2025, detailing their features, pricing, and how to choose the perfect tool for your needs—including a special spotlight on Event.Gives. Let’s dive in!

Introduction to Event Management Software

Event management software is a type of technology solution designed to help event planners, organizers, and managers streamline and automate various aspects of the event planning process. The primary purpose of event management software is to provide a centralized platform for managing event logistics, registrations, attendees, and data, ultimately leading to successful events.

Definition and Purpose of Event Management Software

Event management software is a broad term that encompasses a range of tools and platforms designed to support the planning, execution, and evaluation of events. The purpose of event management software is to simplify the event planning process, reduce manual errors, and provide valuable insights into event data. By leveraging these tools, event planners can enhance efficiency, improve attendee experiences, and customer relationship management and ensure the seamless execution of events.

Why You Need Event Management Software

Before exploring the top tools, here’s why event management software is a must-have:

• Time-Saving Automation: Handles repetitive tasks like registration and email reminders.
• Improved Attendee Experience: Offers mobile apps, real-time updates, and interactive features.
• Centralized Efficiency: Keeps all event data in one place for easy tracking.
• Scalability: Adapts to events of any size or complexity.

With these benefits in mind, let’s look at how to pick the right software.

How to Choose the Right Event Management Software

Not all marketing tools are created equal. Here’s what to consider when selecting event management software:

• Event Size and Type: Larger or multi-session events may need advanced features like CRM integration.
• Budget: Look for affordable options with transparent pricing.
• Ease of Use: A simple interface minimizes the learning curve.
• Support: Reliable customer service is key for quick problem-solving.
• Integrations: Compatibility with tools like email marketing or accounting software is a plus.

Now, let’s explore the top tools, categorized by their strengths.

Top Event Management Software Tools for 2025

We’ve grouped the best options into three categories: All-in-One Solutions, Planning Tools, and Registration/Ticketing Tools. Each includes an overview, key features, pricing, and who it’s best for. We’ve also highlighted Event.Gives, a standout platform for nonprofits and fundraising events.

1. All-in-One Event Management Solutions

These platforms offer end-to-end features for a seamless event experience in person events.

a. Event.Gives

• Overview: A specialized platform designed for nonprofits and fundraising events, offering seamless registration, ticketing, and check-in, along with powerful fundraising tools.
• Key Features: Registration, ticketing, scheduled messaging, templates, and magic links for easy check-ins
• Fundraising tools for donations, auctions, streaming events, peer to peer and raffles
• Real-time bid notifications and event promotion broadcasting
• Integration with platforms like PubNub for reliable real-time functionality‍
• Pricing: FREE with donor pay option and no monthly or annual fees‍
• Best For: Nonprofits and fundraising events that need both event management and fundraising capabilities.

b. WildApricot

• Overview: Perfect for nonprofits and membership organizations, WildApricot combines event management with membership tools.
• Key Features:
• Online registration and ticketing
• Built-in website builder and mobile app
• CRM and email marketing integration
• Pricing: Starts at $60/month (billed annually).
• Best For: Nonprofits or growing organizations needing a versatile platform.

c. Whova

• Overview: Whova shines for attendee engagement, making it ideal for conferences and large events.
• Key Features:
• Mobile app with networking tools
• Registration, badging, and check-in features
• Real-time analytics
• Pricing: Custom quotes, starting around $99 per event.
• Best For: Organizers who prioritize attendee interaction and robust management.

d. Cvent

• Overview: An enterprise-grade solution for complex, large-scale events.
• Key Features:
• Advanced registration and ticketing
• CRM integration and in-depth reporting
• Virtual and hybrid event support
• Pricing: Custom pricing, typically $100+ per month.
• Best For: Businesses and large conferences with sophisticated needs.

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e. MemberClicks

MemberClicks is a membership management software solution that also offers event management features. It provides a robust feature set, including an event management app, registration, ticketing, and payment processing, making it an ideal choice for membership-based organizations. With MemberClicks, event planners can easily manage member data, streamline event logistics, and ensure a smooth registration process for attendees. This platform is particularly beneficial for organizations looking to integrate membership management with event planning.

f. Registration Tech (Previously GTR)

Registration Tech is a conference and tradeshow industry software solution that offers a range of event management features. It provides a scalable and adaptable platform for managing the entire event lifecycle from registrations, ticketing, and payment processing. Designed to handle the complexities of large-scale events, Registration Tech ensures that event organizers can efficiently manage attendee data, track registrations, and process payments securely. This makes it a valuable tool for conferences, tradeshows, and other large events.

2. Event Planning Tools

These focus on logistics, helping you organize tasks and schedules efficiently.

a. Trello

• Overview: A card-based tool that simplifies event task management.
• Key Features:
• Custom boards and task assignments
• Deadline tracking and file sharing
• Integrates with Slack, Google Drive, and more
• Pricing: Free plan available; paid plans start at $5 per user/month.
• Best For: Small teams or events needing basic organization.

b. Asana

• Overview: A powerful platform for detailed event planning and collaboration.
• Key Features:
• Task dependencies and timeline views
• Workflow automation
• 100+ app integrations
• Pricing: Free plan available; paid plans start at $10.99 per user/month.
• Best For: Medium to large events requiring structured planning.

c. OnceHub

• Overview: A scheduling tool to streamline meeting and event coordination.
• Key Features:
• Real-time availability syncing
• Google Calendar integration
• Automated reminders
• Pricing: Free plan available; paid plans start at $10 per user/month.
• Best For: Events with multiple stakeholders needing schedule alignment.

3. Event Registration and Ticketing Tools

These excel at managing sign-ups event bookings, ticket sales, and attendee check-ins.

a. Event.Gives

• Overview: A specialized platform designed for nonprofits and fundraising events, offering seamless registration, ticketing, and check-in, along with powerful fundraising tools.
• Key Features:
• Registration, ticketing, and magic links for easy check-ins
• Fundraising tools for donations, auctions, and raffles
• Real-time bid notifications and event promotion broadcasting
• Integration with platforms like PubNub for reliable real-time functionality
• Pricing:  FREE with donor pay option and no monthly or annual fees‍
• Best For: Nonprofits and fundraising events that need both event management and fundraising capabilities.

b. Eventbrite

• Overview: A popular choice for ticketing and event promotion.
• Key Features:
• Customizable event pages
• Social media promotion tools
• Real-time sales tracking
• Pricing: Free for free events; 2.5% + $0.99 per paid ticket.
• Best For: Public events focused on ticket sales and visibility.

c. TicketStripe

• Overview: An affordable, easy-to-use ticketing solution.
• Key Features:
• SEO-optimized event pages
• Attendee check-in and data tracking
• Mobile-friendly design
• Pricing: $0.99 + 2% per ticket (discounts for nonprofits).
• Best For: Budget-conscious organizers needing simple ticketing.

d. Regpack

• Overview: A customizable platform for complex registration needs.
• Key Features:
• A/B testing for registration forms
• Integrated payment processing
• Detailed reporting tools
• Pricing: Starts at $125 per admin/month + 1.5% payment fee.
• Best For: Events with intricate registration requirements.

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Spotlight on Event.Gives: A Game-Changer for Fundraising Events

Among the top tools, Event.Gives stands out for its unique focus on nonprofits and fundraising events. This platform goes beyond standard event management by integrating robust fundraising features:

• Seamless Registration and Ticketing: Attendees can sign up or buy tickets effortlessly, with “magic links” simplifying check-ins.
• Fundraising Powerhouse: Tools for donations, silent auctions, and raffles make it easy to maximize revenue.
• Real-Time Engagement: Bid notifications and live broadcasting keep attendees engaged and informed.
• Nonprofit-Friendly: Designed with the needs of charitable organizations in mind, it offers flexibility and support tailored to fundraising goals.

Pricing is customized based on your event’s size and requirements—reach out to their team for a quote. If you’re running a gala, charity auction, or community fundraiser, Event.Gives could be your all-in-one event technology solution.

Key Features to Look for in Event Management Software

When evaluating options, prioritize these essentials:

• Registration and Ticketing: Easy sign-ups and secure payments.
• Mobile App: Enhances on-site management and attendee engagement.
• Analytics: Tracks attendance, revenue, and more.
• Integrations: Works with your existing tools.
• Support: Offers timely assistance.

Tips for Maximizing Your Event Management Software

To get the most out of your chosen tool:

• Customize Event Pages: Add branding and clear calls-to-action.
• Automate Tasks: Set up reminders and follow-ups.
• Engage Attendees: Use apps or tools like live polls for interaction.
• Review Data: Analyze post-event metrics for future improvements.

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Conclusion: Find Your Perfect Event Management Software

The right event management software can streamline your planning process and delight your attendees. From all-in-one platforms like WildApricot and Whova to planning tools like Asana or ticketing solutions like Eventbrite and Event.Gives, there’s a tool for every need and budget. For nonprofits and fundraising events, Event.Gives offers a compelling mix of event management and fundraising features—making it a top contender for 2025. Take advantage of free trials, assess your event’s requirements, and pick a solution that sets you up for success. Happy planning!

The Best Event Management Software for Seamless Planning and Execution

What is Event Management?

Definition and purpose of event management

Event management is the process of planning, organizing, and executing events, such as conferences, weddings, and festivals.

Event logistics play a crucial role in event management by handling the comprehensive details required for successful event execution, including vendor coordination, venue management and workflow optimization.

The purpose of event management is to create a successful and memorable experience in person, for event attendees.

Benefits of using event management software for event planners

• Streamlines event planning process
• Saves time and reduces stress
• Improves communication and collaboration among event planning teams
• Enhances event experience for attendees
• Provides valuable event data and insights

Key Features of an Event Management Platform

Robust and reliable platform

• Scalable and secure infrastructure
• Reliable and fast performance
• Regular software updates and maintenance

Easy to use and intuitive interface

• User-friendly interface for event planners and attendees
• Easy navigation and clear instructions
• Customizable and flexible design

All-in-one event management solutions

• Comprehensive event management platforms
• Includes features for event registration, ticketing, marketing, and logistics
• Integrates with other event management tools and software

High-quality customer support

• Responsive and knowledgeable customer support team
• Multiple support channels, including phone, email, and chat
• Comprehensive knowledge base and resource center

Event Planning Software Features

Event registration and ticketing

• Online event registration and ticketing system
• Customizable registration forms and ticket types
• Secure payment processing and integration with payment gateways

Event marketing and promotion

• Integrated event marketing and promotion tools
• Social media integration and email marketing
• Customizable event website and mobile event app

Event scheduling and logistics

• Event scheduling and calendar management. Event management tasks are crucial for ensuring that all aspects of event scheduling and logistics are handled efficiently, from selecting the right tools to coordinating with platforms like Airtable and Whova.
• Venue and catering management
• Transportation and accommodation management

Event budgeting and financial management

• Event budgeting and financial management tools
• Expense tracking and invoicing
• Revenue management and reporting

Top Event Management Software Options

Event.Gives

• Popular event ticketing and registration platform
• Customizable event pages and ticket types
• Integrated event marketing and promotion tools
• Silent and live auctions, with a marketplace for items
• Scheduled messaging pre, during, and post event

Specialized Event Management Solutions

Event management involves a multitude of tasks, from planning and organization to execution and follow-up. Specialized event management solutions can help streamline these processes, making it easier for event planners to focus on creating successful events. These tools are designed to handle specific aspects of event management, ensuring that every detail of complex events is managed efficiently and effectively.

Team communication and collaboration tools

Effective team communication and collaboration are crucial for a successful event planning process. The right tools can help event planners stay organized, ensure that all team members are on the same page, and facilitate communication with attendees and stakeholders. One such tool that stands out in this category is Slack.

Slack

Slack is a popular team communication and collaboration tool that can be used for event planning. It allows team members to create channels for different topics, share files, and communicate with each other in real-time. Slack also integrates with many other tools and services, making it a versatile solution for event planners. With features like direct messaging, video calls, and file sharing, Slack ensures that your entire event planning team can collaborate seamlessly, reducing the risk of miscommunication and enhancing overall productivity.

Scheduling and registration tools

Scheduling and registration are critical components of event planning. The right tools can help event planners manage these processes efficiently, reducing the risk of errors and ensuring that attendees have a smooth experience at event venues. Two standout tools in this category are OnceHub and WhenNow.

OnceHub

OnceHub is a scheduling tool that allows for event managers and planners to schedule meetings and appointments with attendees. It integrates with calendar systems and can be used to send reminders and notifications. OnceHub also provides analytics and insights, helping event planners to optimize their scheduling processes. By automating scheduling tasks, OnceHub frees up time for event planners to focus on other important aspects of event management.

WhenNow

WhenNow is a registration tool that allows event planners to create custom registration forms and manage attendee data. It integrates with payment gateways and can be used to send confirmation emails and reminders. WhenNow also provides analytics and insights, helping event planners to optimize their registration processes. With its user-friendly interface and robust features, WhenNow ensures that the registration process is smooth and hassle-free for both event planners and attendees.

By using specialized virtual event management solutions like Slack, OnceHub, and WhenNow, event planners can streamline their processes, reduce the risk of errors, and create successful events that meet the needs of attendees and stakeholders. These tools not only enhance efficiency but also contribute to a more organized and professional event planning experience.

Event Management Solutions for Nonprofits

What should nonprofits keep in mind when browsing event software?

• Consider the specific needs of your nonprofit organization
• Look for event management software that integrates with your existing systems
• Evaluate the cost and scalability of the software

Additional software tools to support nonprofit events

Bonfire – Top tool for event merchandising

• Customizable event merchandise platform
• Integrates with event registration and ticketing systems
• Supports fundraising and donation campaigns

DonorSearch – Best prospect research tool

• Comprehensive prospect research platform
• Includes features for donor segmentation and analysis
• Integrates with event registration and ticketing systems

Canva – Best graphic design software for event marketing

• User-friendly graphic design platform
• Includes features for event marketing and promotion
• Integrates with event registration and ticketing systems

Gratavid – Best event tool for showing gratitude

• Personalized video messaging platform
• Includes features for event follow-up and feedback
• Integrates with event registration and ticketing systems

Smartwaiver – Best nonprofit software for event waivers

• Electronic waiver and release platform
• Includes features for event registration and ticketing
• Integrates with event management software

BuildFire – Best event mobile app builder

• Customizable event mobile app platform
• Includes features for event registration, ticketing, and marketing
• Integrates with event management software

Choosing the Best Event Management Software

Meet your specific needs

• Consider the specific needs of event organizers and your organization
• Evaluate the features and functionality of the software
• Look for software that integrates with your existing systems

Have good reviews

• Research the software and read reviews from other users
• Evaluate the reputation and credibility of the software provider
• Look for software with a high rating and positive reviews

Are user-friendly

• Evaluate the user interface and user experience of the software
• Look for software that is easy to use and navigate
• Consider the level of technical support and training provided

Integrates with your current software

• Evaluate the integration capabilities of the software
• Look for software that integrates with your existing systems and tools
• Consider the level of technical support and training provided

Event Experience and Event App

Importance of event app for seamless event experience

• Enhances the event experience for attendees
• Provides a centralized platform for event information and communication
• Supports event marketing and promotion

Features to look for in an event app

• Customizable event app platform
• Includes features for event registration, ticketing, and marketing
• Integrates with event management software

How to choose the best event app for your event

• Evaluate the specific needs of your event or organization
• Research and compare different event app platforms
• Consider the level of technical support and training provided

Check-in and Registration Process

Importance of smooth check-in and registration process

• Enhances the event experience for attendees
• Supports event marketing and promotion
• Provides a centralized platform for event information and communication

Features to look for in a check-in and registration system

• Customizable check-in and registration platform
• Includes features for event registration, ticketing, and marketing
• Integrates with event management software

How to optimize the check-in and registration process

• Evaluate the specific needs of your event or organization
• Research and compare different check-in and registration systems
• Consider the level of technical support and training provided

Best Practices for Event Planners

How to use event management software for seamless planning and execution

• Evaluate the specific needs of your event or organization
• Research and compare different event management software platforms
• Consider the level of technical support and training provided

Benefits of using event management software for event planners

• Streamlines event planning process
• Saves time and reduces stress
• Enhances event experience for attendees
• Provides valuable event data and insight

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