How to Host a Memorable Mid-Summer Raffle Drawing

Written by
Savannah Ray
August 18, 2023
5 mins

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The mid-summer fundraising season is the perfect time to unite people for a fun and exciting event while raising funds for a worthy cause. Hosting a raffle can be an excellent way to engage your community, foster a sense of togetherness, and generate funds for a charitable organization, local initiative, or even a personal cause. In this blog post, we will guide you through organizing a successful mid-summer raffle drawing, ensuring everyone involved has a fantastic time while contributing to a meaningful endeavor.

Determine Your Purpose

Before diving into the logistics, clarify the purpose of your mid-summer raffle. Set clear goals for the amount of funds you aim to raise and the purpose of the funds. A well-defined purpose will help you stay focused throughout the planning process and motivate your team and participants. Raffles are a great way to raise funds for a specific purpose of your organization, such as textbooks for schools, dog food for an animal shelter, or CPR training courses. 

Assemble Your Team

Organizing a raffle drawing requires a dedicated team of volunteers. Recruit volunteers who are passionate about your cause and are willing to contribute their time and effort. Assign specific responsibilities such as marketing, ticket sales, prize acquisition, logistics, and event coordination to ensure smooth execution.

Establish Legal Requirements

Check the legal requirements for hosting a raffle drawing in your region. Some jurisdictions have specific raffle regulations, including permits, licensing, and reporting. Familiarize yourself with the rules and obtain any necessary permissions to ensure compliance.

Set a Realistic Budget

Create a budget to estimate the expenses involved in hosting the raffle. Consider costs such as venue rental (if applicable), prizes, marketing materials, tickets, permits, and any additional resources you may need. Ensure that the projected revenue from ticket sales exceeds your expenses, allowing you to achieve your fundraising goals.

Secure Prizes

Collect attractive and diverse prizes to entice participants and maximize ticket sales. Reach out to local businesses, community members, and sponsors for donations. Consider a range of prizes, including gift certificates, electronics, experiences, and unique items related to your cause. The more appealing the prizes, the more excitement, and participation you will generate for your raffle drawing.

Develop a Marketing Strategy

A fundraising marketing strategy is crucial for your raffle’s success. Promote your mid-summer raffle through various channels to reach a wide audience. Utilize social media platforms, local newspapers, community bulletin boards, and word-of-mouth to create buzz. Leverage engaging content, captivating visuals, and testimonials to effectively communicate your cause and encourage participation.

Sell Tickets

Tickets are the key to collecting important data about the event and your attendees. Through ticketing, you can get your attendee's contact information, credit card information, and guest information. This is essential for hosting a raffle drawing. Encourage early bird discounts, bulk purchases, and incentivize participants to sell tickets to their friends and family.

Plan and Execute the Raffle Event

It’s important to have a plan in place for your raffle event. Select a suitable venue for your raffle event, considering factors such as capacity, parking, and accessibility. Determine the event format, from a simple drawing ceremony to a more elaborate gathering with entertainment, food, and additional fundraising activities. Coordinate logistics, audiovisual requirements, and event flow to ensure a seamless experience. Draw your winners at the event so they can get recognition 

Start planning your mid-summer raffle today!

Whether you are hosting an in-person or virtual raffle, you can get that midsummer push for funds. A raffle drawing event is a great way to unite donors and keep them excited about your organization through a slower event season. Event.Gives is the platform to execute your summer raffle. Your attendees can get event information, purchase tickets, and pay for items all in one place. Plan and execute your most profitable summer raffle with Event.Gives!

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